- Full Service Coordination -
The Ultimate Wedding planning experience. The Dream package is for the couple who is looking to enjoy and take pelasure in their engagement, while being graciously guided through the process. The full service package is ideal for the busy couple who has limited time to plan their Dream Wedding and would like assistance from start to finish from a trusted professional.
Assistance with venue search and contract negotiation
Custom vendor referral list and attendance at vendor meetings
Proposal and contract reviews
Custom budget spreadsheet
Ongoing access to Diamond Events coordinator
Scheduling and attendance at design meetings with vendors and venue
Hotel block selection and management
Rental order placement (linens, furniture, tents, lighting, etc.)
Assistance with stationary wording and design
Hiring bridal party transportation
Attendance at menu selection and tasting
Attendance at details meeting with venue manager regarding floor plans and set up
Schedule floral and table décor mock-up, if possible
Review final Banquet Event Order
Confirm guest headcounts, vendor details and rental item quantities
Final details meeting
Distribute approved wedding day schedule to vendors
Rehearsal coordination
Set up of personal items including escort cards, programs, menus, favors, etc.
Distribute final payments and tips to vendors
Coordinators stay through entire event
Oversee vendor load-ins/set up/breakdown
Assist in transporting wedding gifts to family vehicle or hotel room
Coordinate grand exits (sparklers, bubbles, petal toss)
- Partial Coordination -
A customizable package for the couple who needs a bit of inspiration, a nudge in the right direction and the guidance of a professional throughout the wedding planning process. Maybe you enjoy negotiating with vendors, or have hit a snag along the way and want to be pointed in the right direction, then the Princess Package is perfect for you. We understand everyone has a different wedding vision, so we offer packages specifically tailored to each couples needs. By listening to the exact services you are interested in receiving, we can create an event that is showcases you as a couple.
Initial planning meeting with planner
Customized Planning Resource Guide with vendor referrals
Review of contracts once couple selects vendors
Customized budget spreadsheet given to bride
Attendance at details meeting with catering manager regarding floor plans and set up, including floral and table décor mock-up, if possible
Review final Banquet Event Order from venue or caterer
Rehearsal Coordination
Set up of personal items including escort cards, programs, menus, favors…
Coordinator(s) stays through entire event
- Month of Coordination -
After spending months designing and laying out the exact details of your wedding, you are ready to hand off your Masterpiece to the most trusted “Wedding Wizards” to ensure your vision comes to fruition. The Brilliance package allows us to step in a month prior to your wedding date to assist with planning and coordination tasks and last minute details. Having Diamond Events by your side, will let your sit back, relax and enjoy your wedding with friends and family.
Walk-through with Diamond Events coordinator at venue
Provide a “Wedding Workbook” for you to complete 6 weeks prior, outlining all of the details of your wedding in writing
One month prior to your wedding we will review all of your contracts and introduce ourselves to your vendors as your planner.
Attend walk through at venue regarding floor plans and set up
Final details meeting with couple
- Week of Coordination -
Your organization skills are superior to those around you and the planning over the last year has brought nothing but joy, or you are like most couples and have a dynamic family with lots of opinions and emotions. A Day of Coordinator is absolutely necessary in keeping the calm flowing and making rational decisions for the good of the group and the bride and groom. So, there is no reason that you shouldn’t be able to sit back and watch the day unfold just like your guests. Our Day of Coordination services let you enjoy your wedding!
Provide a “Wedding Workbook” for you to complete 4 weeks prior, outlining all of the details of your wedding in writing
One week prior to your wedding we will review all of your contracts and introduce ourselves to your vendors as your planner.
Final details meeting with couple for 1 hour
Coordinator stays through entire event
Our floral designers will work with you to create the décor elements of your wedding that will support your overall vision. Our creative suggestions will be blended with your style and ideas to transition from the moment the guests arrive, as they move throughout the event. Our floral services include everything from bouquets and boutonnieres, ceremony arrangements for altars, arches, chuppahs, and pews, as well as, reception centerpieces.
Looking for more than flowers?
We have a wide selection of linens, containers, antique décor, custom printing, lighting, photobooth props and more to complete your entire wedding look to make it customized to you as a couple! Our favorite appointment is brining in all the design pieces of your reception tables and showing you exactly what your tablescape will look like!
Floral & Decor Questionnaire
- Design meeting to discover your vision & style for your wedding
- Work to develop a detailed décor and floral design quote that includes design elements & pricing for a wide range of elements, including but not limited to:
Bouquets, Corsages, Boutonnieres, Ceremony Arrangements, Aisle design, Reception Centerpieces, Cocktail Table Arrangements, Entryway Design, Guestbook/Gift Table Displays, Memorial Tables, Linens, Lighting, Fabric Draping, Ceiling Design, Menu Cards, Programs, Favors, Gift Tags, Seating Chart Poster, Placecards, Table Numbers, etc…
Create a mach table setting with sample linens and centerpiece
If necessary, a design team will install & remove all décor items within venue requirements
Ceremony Coordination
One planning meeting
Ceremony schedule and bridal party lineup
Instruct ushers on proper seating and program distribution
Distribute and pin boutonnières, corsages and bouquets
Coordinate ceremony
Direct guests to cocktail hour or reception
Pack personal ceremony items-deliver to wedding gift table or bride’s belongings area
Rehearsal Dinner Coordination
Perfect for the groom and his family when hosting a rehearsal dinner. Our coordinators will help assist you with invitations, floral arrangements, etiquette, flow of events and catering details. You can relax and rest assured the rehearsal dinner will be a great precursor of the wedding to follow.
877.558.8143 / Contact_WeddingsbyDE.com
Diamond Events Copyright 2012
Stephanie, I can't thank you enough for all of your help planning the wedding over the last year and a half. Hiring Diamond Events was the best decision I made during the planning process. Your contacts were so valuable. All of the vendors we used who were recommended by you did an amazing job. It was great to have you at almost all of the initial meetings to give your opinion and share great ideas. Everything came together perfectly and went so smoothly on the day of. If anything went wrong that day I never heard about it, which is how it should be! I'm so glad I could relax and have fun at the reception without having to worry about anything. You did an awesome job! If I hear of anyone getting married in the area I will definitely recommend your services. It was a pleasure working with you.
-Claire & Will
Roanoke, Virginia
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Stephanie of Diamond Events was very helpful in planning for and finding my vendors. The band she found for us was incredible, the cake was out of this world, and flowers were extraordinary. Stephanie was very reliable and easy to work with. She practically brought the vendors to me!! Stephanie was also quick to respond. If I had a question about anything she replied almost immediately. Even when I needed linens for my tables two days before my wedding, she found them!!
I would like to thank you for all of your help throughout the planning process of the wedding. The vendors you found for us were awesome. I feel like I would not have been able to do this without you. A million thanks to you.
-Adam & Jessica
Fairfax, Virginia
I hired Stephanie as my Day-of-Wedding Coordinator and she was perfect. She kept everything running smoothly.
Around December I decided that while I had planned everything down to a tee it would all be for naught if I didnt have someone I could depend on to execute everything. I didnt want to assign that task to my bridesmaids or hostesses because I wanted them to enjoy the day. Thats why I hired Stephanie. She ensured that all my planning paid off. I emailed her master Excel workbook which included about 8 worksheets and she worked her magic . She gave me good comments and tips, which I employed and overall she was the best peace of mind.
I highly recommend her!
- Zoya
Washington, DC
Stephanie was great! Our daughter's wedding celebration would not have
happened without her. She arranged everything for our outdoor wedding, from tents, tables/chairs, outdoor bathrooms, to generators and fans (even umbrellas at the last minute). On the day of the event, Hurricane Hanna decided to pass by, so we had to move the ceremony inside the dinner tent. She handled all this with a calm and confident demeanor (unlike us). There were numerous day-of-event accommodations that she had to manage. These included things like missing napkins to small rivers flowing through the tent. All were taken care of without causing the family and guests any additional anxiety.
Prior to the event, we discussed and confirmed the many facets of the wedding
celebration event, e.g. flowers, invitations, music, photographer, transportation, and lodging, web site, etc. Using a professional attitude, Stephanie ably addressed and adapted these plans to suit our requests.
We highly recommend Stephanie to help you plan your special occasion event.
-Alan & Pam S.
McLean, Virginia
Thank you so much for the lovely job you did. The decorations and flowers got tons of compliments and things went so smoothly - thanks to you :)
-Patty
Leesburg, Virginia
Style Me Pretty 2011 - Marina & Ray
Northern Virginia Brides & Weddings
The Roanoke Times - January 24, 2010
Washingtonian Magazine
Green Wedding Guide February 2008
-Why Do I Need A Wedding Planner?
We will create a unique experience that showcases your personalitiy which leave you and your guests with a night you will never forget. We can help you with just the day-of coordination or we can help you create your vision and work with you from the very beginning of the planning process. We strive to take the stress and worry out of your special day so that you, your friends and family can enjoy the day and time you have together!
-How much do you charge?
Our fees range depending on how involved you would like us to be with your wedding day.
-What kind of services do you offer?
We offer 5 packages: Day of Coordination, Clarity, Brilliance, Princess, and Dream. These packages range from helping you with day of coordination to helping you plan your entire wedding from the very beginning with unlimited hours of service.
-Is this your full time job?
For some of us it is our full time job and for others, it is a huge passion that we like to fulfill outside of our full time jobs.
-Are there certain ceremony/reception locations that are better than others?
It completely depends on you and your fiance and the vision that you want to create!
-How many people do you work with/will be involved in the planning of my wedding?
There is one wedding planner that will work with you from the very beginning stages of planning and then another may join along and help out, if need be.
-What have you planned in the past/What's your experience?/How many weddings have you planned in the past?
-How long is the planning process? How long should I be planning ahead for my wedding?
About 1 year
-What are the up and coming wedding trends?
In 2010 we have seen many trends. Some being: Cupcakes or multiple little cakes instead of one big cake, mismatched bridesmaids dresses, personalized/homemade favors, retro/chic weddings, shorter tea-length dresses, DJ's instead of live bands, photobooths, wedding videos, and grand exits.
-Do you have a preferred a vendor list?
-Do you plan honeymoons?
-Can you work within my budget?
Diamond Events works with budgets of all sizes, large and small to help guide you in how to create the look you want to achieve while using the best resouces possilble to stay within budget.
-Can you get me a discount with vendors?
Our clients receive preferred pricing and discounts with many vendors due ot our established relationships and consitent service.
-What all will you take care of?
-Can you help me with etiquette issues that may arise?
Yes
-Are you planning other weddings the same day/weekend as mine?
-Can you help plan the rehearsal dinner, post-wedding brunch, shower? Is there an additional cost for these?
-If you are sick, who will take & work on/at my wedding?
-What you wear to my wedding?
We will be cleaned up and maintain a professional look on your big day.
-Do you provide an emergency kit? What is in it?
-If I give you the payment envelopes, can you pay each of my vendors?
Yes we can
-Is there a deposit? When will I have to have paid you in total?
Typically the 50% retainer to secure the date is due when you return your signed contract and the remaining balance is due 7 days before your wedding. You may also choose the monthly payment plan option which requires a 25% deposit. We then calculate your monthly payment amount based off of the remaining balance and the number of months until your wedding. We can always customize payment options for unique circumstances.
-Do you charge for the initial meeting?
can always customize payment options for unique circumstances.
